Please note that this article (17/3/2020) contains new information following our previous communications (issued on March 13, 12 & 9) about the coronavirus situation, after discussions with the Programme’s Audit Authority.
Due to the coronavirus situation, all JS staff are now working away from the office, therefore the best way to make contact is via e-mail/mobile phone. Thank you for your understanding.
We have received a number of enquiries from partners in the light of COVID-19 regarding attendance at meetings or the organisation of events as part of your project. In response to this, please see our recommendations:
2) Cancel meetings or avoid travelling if one or more of the following cases occur:
3) Apply preventive measures as suggested by the WHO and similar organisations and discuss them with the venue (eg to make hand sanitisers available at meeting rooms and to carry out a careful daily alcohol-based disinfection).
4) Consider buying flexible tickets / contract suppliers with flexible conditions (eg for venues, hotels, etc), provided this is in line with your organisation’s internal rules
Should the event have to be cancelled, postponed or if partners/stakeholders could not attend for the reasons as mentioned above, we recommend that you:
For any ineligible costs: the view of the Joint Secretariat is that in the case of any circumstance listed under point 2, ineligible costs should be deemed as eligible, provided that the necessary documentation is submitted, alongside the justification, which should also be demonstrated (for example by screenshots of guidance about coronavirus from the authorities/organisation).
If you have further questions, please get in touch with your contact at the JS.